# Batches

### Introduction

As an **administrator**, "Batches & Enrollments" lets you manage how a course is offered and who can join. A **batch**represents a specific instance of a course with its own schedule, instructor, and enrollment period. This section covers how to create, manage, and oversee batches and enrollments — whether you are enrolling your staff into an existing course or publishing and teaching your own.

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### 1. Enrolling Learners into an Existing Batch

Administrators who wish to enroll their staff into a course can do so without creating a new batch.

On the **course page**, under the **Availability** section, you can:

* View upcoming **group batches**.
* Filter for **Online** or **In-person** batches.
* Enroll your staff members directly in any of these batches.

Once enrolled, the **academy owner** and the **instructor** for that batch will be notified.

For **1-to-1 classes**:

* Select one of the instructors from the list.
* Check their availability.
* Reach out to them directly.
* They will create a batch based on both your availability and theirs.

#### Steps for Enrolling in an Existing Batch:

1. Navigate to the **Batches** tab or the course’s **Availability** section.
2. Locate the course batch that fits your schedule and requirements.
3. Inform one of our counselors about the learners you want to enroll.
4. The counselor will complete the enrollment. Once enrolled, you’ll be able to track attendance and progress on your dashboard.

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### 2. What’s a Batch?

A **batch** is an offering of a course tied to:

* A specific **schedule** (e.g., Mon–Fri 3 PM, or Tue/Thu/Sat 9 AM)
* An assigned **instructor** (each batch is assigned to a specific instructor)
* A defined **start and end date**
* **Personalization** format: either group-based or one-on-one
* **Teaching mode**: online, in-person, or hybrid (both online and in-person)
* **Multiple batches** can exist for the same course to cater to different schedules or learner needs

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### 3. Teaching Mode

When creating a batch, you will see simple checkboxes for **Online** and **In-person**. A batch can be:

* **Online only** (if only the Online box is checked)
* **In-person only** (if only the In-person box is checked)
* **Hybrid** (if both Online and In-person boxes are checked)

Whenever a batch is **in-person** (including hybrid), it requires a **Place** to be selected. A Place is essentially an address on Google Maps (see the separate article on **Places & Classrooms**).

Selecting a Place for a batch is important because:

* It can be changed later only if no learners have been enrolled in the batch.
* It enables **location-based search** for learners who are looking for nearby classes.

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### 4. Creating a Batch

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Administrators who wish to publish and teach a course need to create a batch. Before creating a batch, you must first set up your Academy and publish a course. Once the course is published, you can create a new batch for it.

#### Steps:

1. Log in as an **Org Admin** and navigate to the **Courses** menu.
2. Under the **My Academy** tab, you’ll see a list of your published courses. Select the course for which you want to create a batch, then click **Create Batch**.
3. Select the **personalization**: Group or 1-on-1, then proceed to the next steps.
4. Choose the **teaching mode**: Online, In-person, or Hybrid.
5. Fill in the form:
   * **Batch Label** (e.g., "Monday 9 PM")
   * **Course** selection
   * **Instructor** (assign a specific instructor to this batch)
   * **Start Date** (the **End Date** auto-populates)
   * **Class days**, **duration**, and **time**
   * **Place** (if In-person or Hybrid)
6. Submit to create the batch. If it’s a group batch (online or in-person), it will appear under the **Availability** section on the course page. If it’s a one-on-one batch, it will not appear publicly, as it is created specifically for a single learner.

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### 5. Viewing and Managing Batches

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As an academy owner, you’ll find a **Batches** menu option that allows you to search for specific batches. First, select the course, then optionally apply filters such as instructor, personalization, or teaching mode. All batches for the chosen course will be displayed, and you can narrow them further by date. Choosing a date will show only those batches available for enrollment on that day, since batches become unavailable as seats fill.

The batch list includes the following columns:

* Course
* Instructor
* Start date
* End date
* Days/times of the batch
* Personalization (Group vs. 1-on-1)
* Teaching mode (Online, In-person, Hybrid)
* Enrollable (with vacancies). *Enrollable means that all conditions are met to enroll a learner in the batch, such as having a vacancy on a specific date, not being locked, and having sufficient days left in the batch for the learner to complete the course. Only enrollable batches are shown on the course page; however, in the **Batches** menu, you can uncheck this box to see all batches.*
* Locked (if manually locked). Even though a batch may be enrollable, you can lock it so that no further enrollments occur.

You can also view past batches in the **Past Batches** tab.

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### Summary Table

| Topic             | Summary                                                                                       |
| ----------------- | --------------------------------------------------------------------------------------------- |
| Enroll in Batch   | Add learners to an existing batch via Availability section; supports group and 1-to-1 options |
| Batch Definition  | Instance of a course with a schedule, a specific instructor, duration, and format             |
| Teaching Mode     | Batches can be Online, In-person, or Hybrid; in-person requires selecting a Place             |
| Create Batch      | Admin-only function; specify course, instructor, schedule, teaching mode, and format          |
| Manage Batches    | Filter by course, instructor, format, teaching mode, and enrollment status                    |
| Lock Batch        | Disable enrollment once capacity is reached                                                   |
| Groups Management | Batches create groups automatically; manage learners via the People tab                       |

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### FAQs

**Can I change the instructor of a batch after it’s created?**\
No. Once a batch is created, the assigned instructor cannot be changed.

**Can I change the Place of a batch after creation?**\
Yes, but only if there are no active enrollments in the batch.

**What happens if a batch is locked?**\
When a batch is locked, no further enrollments are allowed, but existing learners remain unaffected.

**Can learners switch from one batch to another?**\
Yes. Administrators can manually transfer learners to another batch if needed.

**What does “Enroll Offline” mean?**\
This option allows administrators to record enrollments when payments are collected outside of Yuno’s payment interface.

**What’s the difference between Enrollable and Locked batches?**\
Enrollable batches have open seats and meet all other conditions for enrollment. Locked batches have been closed by the admin, even if seats are available, to stop any new enrollments in the batch.

**Do one-on-one batches appear publicly?**\
No. One-on-one batches are private and are only created for specific learners.